If you think that the moment has come to sit down and organize your work in a different way, maybe you should use Freeplane, a simple application with which you can create mind maps.
Thanks to the creation of mind maps you can structure your ideas in a much clearer and visual way, making your daily work easier, and helping you organize pending tasks more logically and sequentially. Using Freeplane is very easy, as you just use the central space to group your main ideas, and move them into hierarchies, extending their branches into smaller groups which you can personalize using icons or adding text.
But that's not all, because Freeplane includes an orthographic corrector, a collection of icons which lets you highlight your most important ideas, a node filtering tool, and the best of all, totally for free.